Managing Nested Meetings/ "Child Meetings" (Poster Sessions) Follow

Pathable's agenda allows you to "nest" agenda items within other agenda items. The two most common use cases are poster sessions and long session with a sequence of parts (e.g., an opening session with an introduction by one speaker, a keynote, and an awards section). 

Importing Parent Sessions

Creating Parent Sessions Manually

Special Configuration for Poster Sessions

In the administrative dashboard, you will see the controls used for setting these up referenced as "parent" and "child" sessions. The "parent" session would be entry that appears on the main agenda (e.g., "Poster Session 1"), while the child sessions are the items that appear within that (e.g., the individual posters).

To see an example of how these appear on an agenda, visit Vision Summit Virtual.

These parent-child agenda items can be set up in two ways: via import from spreadsheet, or manually.

Importing Parent Sessions

To import parent sessions, you will use a spreadsheet similar to the one you have used to create your main agenda, but you will first create the "parent" session on one row, including an "external id" for reference. Then, one subsequent rows, include the parent's "external id" in the "parent id" column. The system will then place each of the subsequent rows into the "parent". 

Download this sample spreadsheet to see how to set things up.

• Create your spreadsheet
• In your Dashboard, visit Data Import
• Choose Start New Import
• Choose Agenda
• Upload your spreadsheet

Pro Tip: If you are importing poster sessions to your agenda via a spreadsheet, create a column in the spreadsheet called "poster sessions" and enter a value of TRUE for any session that should be a poster session.

Creating Parent Sessions Manually

To manually create a poster session, from your Dashboard:

• Select Agenda
• Choose Add Meeting and create your "parent session" (e.g., "Poster Session 1")
• Press the Save & Setup Virtual button
• Select the Children tab
• Use the Add Child button to add each of your sessions manually

If you have already created the sessions, you can also edit the session and choose use the Parent field to slot the poster session under its parent.

Note 1: Child sessions will not show up on your main agenda. They will only be visible when viewing the parent session's details.

Note 2: The date and time for the child sessions must fall within the same date and time range as the parent.

Special Configuration for Poster Sessions

To manually indicate that a session is a poster session:

1. Dashboard > Agenda select the session.
2. Select the Virtual tab and check the "A poster session" checkbox.
   • Optionally you can also check "Show all docs as posters" if speakers will have multiple doc files and you want to use all of them as posters. 
3. Save.

Any documents uploaded to this session will be added to the preview pane on the meeting details page.

New Poster Session Page

Want more information about Poster Sessions?  Take a look at this article: About Poster Sessions