Poster sessions are a common part of academic and educational conferences. Typically, dozens of researchers display a "poster" showing their research on to a board in a large, tradeshow-like room and stand next to it. During the period of the poster session, attendees wander the hall, stop in front of the posters and chat with the researchers about their research.
Sometimes there are multiple separate poster sessions. In that case, all the researchers in the first session remove their posters and a new group of researchers come in and do the same thing. Take a look at this Google Image Search to get a sense of how these usually look.
Pathable accommodates poster sessions via the "child meetings" feature. You create a meeting on the agenda called "Poster Session," or with the appropriate name for your event. It has no speakers but can have a short description. Then you create "child meetings" under it that represent each of the posters. The speakers on these posters are the researchers, and the description is the abstract or summary of their work (essentially what would go onto the poster IRL).
Poster File Type and Dimensions:
We recommend PDF files with a 16:9 aspect ratio (e.g. 2560 x 1440).
Because our poster viewer has built in zoom controls, the absolute size isn't necessarily important, but a minimum of 2560x1440 will yield clear results.
- To import child meetings, first create the "poster session" on the agenda with a specific external ID. Then import the actual posters as their own meetings, referencing the poster session's external ID as the parent ID.
- Presenters will be able to upload their own handouts and PDF's directly, since they are speakers on their sessions. Those instructions are available here, to be shared with presenters: How to Upload a Poster to a Poster Session
- The description of each poster is controlled by the event host, and only the host can set it (as part of the upload/import).
- When an agenda item is set up to be a poster session, there will not be a countdown clock on the session page.
Once set up, this is what a poster session looks like: